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Using outlines to organise information

 

Level of difficulty: Intermediate

As an educator you teach your learners to organise information that they have collected for a research topic. Learners can export their ideas from a Microsoft Word document to create a Microsoft PowerPoint presentation.

An outline is a easy way to collect information and organise it so that it can be used to create a document in Microsoft Word, or to create a PowerPoint presentation. You could collect ideas from a group discussion/brainstorm, or you could collect information which you find through research.

It is a good idea to use outlining so that your students do not plagiarise information from other sources. Let them do their research and collect their ideas in an outline, using their own words. The outline helps them to concentrate on ideas and the structure of those ideas, rather than on less important aspects such as graphics, animations, etc.

 

Create your own outline - one which you will find useful. Alternatively, follow this example. To do so you would typically work through the following steps:

 
Description
Resources
1 Start Microsoft Word How to start Microsoft Word
2 Insert text: Type any ideas you found from your discussion or research - put every idea on a new line. How to collect ideas
3 Switch to outline view: You can see your document as an information structure in outline view. How to switch to outline view
4 Identify main headings: Select 4 or 5 main ideas and promote them to Heading Level 1. How to use the "Promote to Heading 1" button
5 Identify sub-headings: Identify sub-headings from your outline points and place them under the headings. How to use the Up and Down buttons
6 Use the promote and demote buttons: Using these buttons enables you to move the outline items to the appropriate level. How to use the Promote and Demote buttons
7 Export  your outline to Microsoft PowerPoint: Exporting your outline to Microsoft PowerPoint format will enable you to create an instant presentation.

If you want to continue to work in Microsoft Word then skip to point 10

How to export to Microsoft PowerPoint
8 Use the outline tools in Microsoft PowerPoint: complete the information structure of your presentation How to use outline tools in Microsoft PowerPoint
9 Use formatting tool: Introduce formatting to complete your presentation. Quick Tips to finish off your presentation
10 Save your presentation How to save a presentation
 

Related scenarios

Introduce multimedia in your presentation

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