Microsoft
Word provides several ways to make sure that a document
or file cannot be altered. This function is useful if you want
to make sure no one changes your original document. One
way to protect your file is to make the document Read-only.
A Read-only document can be opened and viewed but you cannot
save any changes made to it. If you change a read-only
document, you can save your changes only if you give the document
a new name.
To make a document Read-Only
Open the document. Click Tools on the menu bar.
Click Options. Click
Save.
Click Read-only recommended.
Once you save the file you will not be able to make changes
unless you remove the Read-only feature.
To remove the Read-Only
feature
If a document has been made
Read-Only, when you open it a message appears indicating that
it is Read-Only.
In the illustration the author
did not want anybody changing the file Report3.
To remove that the protection:
Click on File in the
menu bar
click on Open
Do not select the file from
the list of recently opened files (see cross below))
Select the file to Open
(see below). Notice that when the file is selected
the Open button has a little arrow pointing down (circled
below).
Click on the little arrow.
You will notice that the file can be Opened, left as
Read-Only or Opened as a Copy.
Open the file as Open.
Then click on Tools, Options and remove the
selection.
Now you can read and save changes
to the file.
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