Tip Sheets | Home   

Peer Coaching

Getting Started (Self Study): Conduct a Planning Meeting

How can you help a teacher plan for ICT integration? How can you use communication skills to help another teacher integrate technology?

You will by now have identified the teacher(s) with whom you will be working during this year’s peer coach programme. During this task you will prepare for your initial meeting with these teachers. During a peer coach planning meeting, you may:

  • Discuss goals for integrating technology.
  • Identify possible units or lessons to focus on.

Part A: Observe a Planning Meeting

You will observe a planning meeting and then you will conduct a meeting with a partner.

  1. Locate the Planning Worksheet. This tool can give structure to a planning meeting.
  2. Review the goals of this planning meeting:
    • Set norms for coaching sessions.
    • Establish a focus for coaching.
    • Identify a starting point.
    • Determine what results the teacher hopes to achieve by integrating technology.
  3. Before you listen to a planning meeting, review the Communication Skills Cue Card that you could employ during the meeting.
  4. Listen to the Sample Planning Meeting (audio). Listen for examples of:
    • Active listening.
    • Paraphrasing.
    • Clarifying questions.
    • Probing questions.
    • Closing with a follow-up suggestion.

Part B: Buddies Conduct a Practice Planning Meeting

Use these directions to conduct your planning meeting:

  1. Open the Planning Worksheet.
  2. Move into A/B teams.
  3. Person A plays the role of a coach. Person B plays the role of a collaborating teacher at a school, describing a unit and possible areas where technology could be integrated.
  4. Person A practises paraphrasing and using questions to get information on a starting point for technology integrating with the collaborating teacher. The Planning Worksheet should guide the conversation.
  5. At the conclusion of the discussion, Person B notes the use of paraphrasing and questions used by Person A.
  6. Switch roles.
  7. At the conclusion of the discussion, Person A notes the use of paraphrasing and questions used by Person B.
  8. Complete the Planning Worksheet based on your discussion.

Part C: Debrief

  • What is the value of holding a planning meeting?
  • How did the use of the Planning Worksheet help or hinder the conversation?
  • How might you keep a record of planning meetings?

Log in to the Canvas Peer Coach community. Go to the discussion called “Planning Meeting Experience” and share your experience that you had with your buddies during this task with the larger group of peer coaches.

Part D: Conduct your first planning meeting

Meet with your teacher(s) and conduct an initial planning meeting during which time you should:

  • Establish a focus for coaching.
  • Identify a starting point.
  • Determine what results the teacher hopes to achieve by integrating technology.

Keeping a Collaboration Log

A Collaboration Log is an important coaching tool. You can use a Collaboration Log to:

  • Keep an ongoing record of your coaching work. (such as to record your planning meetings)
  • Share your work with your principal.
  • Provide evidence of results for the time and effort put into coaching.

Review the sample collaboration logs. These forms can help you track your coaching conversations and keep you organized. (Sample Collaboration Logs: Word | Excel | OneNote)

  1. Do a quick group brainstorm of other tools that may lend themselves to creating a collaboration log.
  2. Once you have decided on the format for your collaboration log, save it and keep it as part of your Coaching Portfolio.

Record the decisions taken and issues raised in your collaboration log. Keep a copy of this and send a copy of your collaboration log to the teachers involved in the meeting. Also send a copy to your school principal.

Submit the Collaboration Log

Log in to the Canvas Peer Coach community and find the assignment called "Collaboration Log" in the e-Learning Phase 1 module. Submit the collaboration log file in this assignment.

Related Scenarios

» Overview
» Define Your Programme
» Conduct a Planning Meeting
» Create a Portfolio
» Find a Hook
» Explore Web-based Collaboration
» Review Promising Practices
» Assess Lesson Design
» Review Lesson Improvement Resources