Microsoft Word 2010 - Saving files as read-only

Microsoft Word 2010 - Saving files as read-only


Microsoft Word  provides several ways to make sure that a document or file cannot be altered. This function is useful if you want to make sure no one changes your original document.  One way to protect your file is to make the document Read-only.

A Read-only document can be opened and viewed but you cannot save any changes made to it.  If you change a read-only document, you can save your changes only if you give the document a new name. 

To make a document Read-Only

Open the document. On the Review tabs, click Restrict Editing  


Click Restrict Formatting and Editing. A new menu will appear. Tick the white square in the Editing Restrictions section and select No changes (Read only).

Then select Yes, start Enforcing Protection

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You can set passwords or just click OK .

Once you save the file you will not be able to make changes unless you remove the Read-only feature.

To remove the Read-Only feature

If a document has been made Read-Only, when you open it a message appears at the bottom of the page indicating that restrictions are in effect in the document. 


To remove the protection:

Click on the File button

Click on Open, browse for the file.  

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Select the file to Open (see below). Notice that when the file is selected the Open button has a little arrow pointing down (circled).


Click on the little arrow.  You will notice that the file can be Opened, left as Read-Only or Opened as a Copy.

Open the file as Open.  Once teh document is opened a new popup appears on teh right-hand side of teh document. Select Stop Protection.

Now you can read and save changes to the file.


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